An AI receptionist that books HVAC calls around the clock.
When the first heat wave or cold snap hits, your phones ring faster than the office can answer. Our AI receptionist picks up every call, sorts emergencies from tune-ups, and puts the job on your board before the homeowner calls the next contractor.
Where HVAC teams lose time and revenue
What we automate for you
An AI voice agent answers overflow and after-hours calls on your existing number. It asks the questions your best CSR would — system type, symptoms, age of the unit, whether anyone at home is vulnerable to heat or cold — and decides whether the call is an emergency, a repair or a routine visit. Emergencies go straight to the on-call tech with the details already captured; everything else is booked into an open slot on your field-service calendar and confirmed by text.
- 24/7 answering on your existing number, with overflow during business hours
- Emergency triage for no-heat, no-cool, gas smell and carbon-monoxide alarms
- Booking into ServiceTitan, Housecall Pro, Jobber or your calendar via API
- Instant text-back and callback for missed calls and LSA leads
How a lead becomes a booked appointment
From a ringing phone in July to a confirmed service call on the board, with real emergencies on a technician's phone in under a minute.
- 01Inbound callOverflow, after-hours or missed call
- 02TriageNo heat / no cool, symptoms, unit age, safety
- 03Emergency routingWarm transfer to the on-call tech
- 04Service bookingOpen slot in your FSM calendar
- 05Text confirmationArrival window and prep notes
What this looks like day to day
Heat-wave overflow
It's 98°F and the office has three CSRs on the phone. Calls four through fifteen reach the AI receptionist, which books repair visits into tomorrow's open slots and flags two elderly homeowners for same-day priority.
Midnight no-heat call
A homeowner calls at 11:40 PM in January with no heat and a newborn in the house. The AI agent confirms the address, marks it urgent, and warm-transfers to the on-call technician with the notes already in the job.
Tune-up season
Before spring, the agent calls and texts maintenance-plan members to book their AC tune-up, filling the shoulder-season schedule without tying up the office.
Works with the software you already use
Services we bring to HVAC
AI Receptionist
A front desk that never misses a call, routes correctly and logs everything.
AI Calling Agents
Voice agents that answer, qualify, book and follow up on every call.
Lead Automation
Capture, enrich, score and route leads the moment they come in.
Workflow Automation
Automate multi-step processes across n8n, Make, Zapier and custom code.
What changes after launch
Qualitative outcomes teams see. We agree the numbers that matter to you in discovery.
- No more calls lost to voicemail during peak season
- Real emergencies reach a technician fast, with full context
- CSRs focus on complex calls instead of routine bookings
- Faster callback on LSA and paid-search leads than competitors
- Maintenance agreements renewed and tune-ups booked on schedule
HVAC — common questions
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Bring this to your HVAC business
Tell us how enquiries and bookings work for you today. We'll map the automation, the integrations and a timeline — no obligation.